Privacy Policy

LUNE VALLEY DOG TRAINING CLUB

GDPR Privacy Policy

  1. Introduction

1.1             Lune Valley Dog Training Club is committed to protecting your personal information and respecting your privacy.

1.2             This Privacy Notice sets out the basis on which any personal data that we collect from or     about you, or that you provide to us, will be processed by us.

1.3             For the purpose of the General Data Protection Regulation (GDPR), the data controller is    Lune Valley Dog Training Club.

1.4             We may update this Privacy Notice from time to time. Any changes we make in the               future will be posted on our website at www.lunevalleydogtrainingclub.co.uk.  Please        check back regularly to see any updates or changes to this Policy.

  1. Data protection Contact

2.1             The contact details for our Secretary for any data protection queries is as follows:

2.1.1 wilsonspecialbrew@outlook.com

2.1.2 01524 421446

  1. Data Protection Principles

We will comply with data protection law.  This says that the personal information we             hold about you must be:

  1. Used lawfully, fairly and in a transparent way.
  2. Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes
  3. Relevant to the purpose we have told you about and limited only to those purposes.
  4. Accurate and kept up to date.
  5. Kept only as long as necessary for the purposes we have told you about.
  6. Kept securely.
  7. Particulars of Processing

4.1             We process personal data about members, judges, ring stewards and  competitors/exhibitors to our events.  The categories of person about whom we    process personal data are described in more detail in the Particulars of Processing that     are set out in the Annex to this Privacy Notice.

5          Your rights as a data subject

5.1             It is important that we tell you your rights that you have as data subject under the  General Data Protection Regulation – these are set out below.

5.2             The General Data Protection Regulation provides the following rights (subject to some exemptions):

5.2.1  The right to request access to the personal data that we hold about you;

5.2.2  The right to request rectification of the personal data we hold about you;

5.2.3  The right to request erasure of the personal data that we hold about you;

5.2.4  The right to request restriction of processing about you;

5.2.5  The right to object to processing; and

5.2.6  The right to data portability.

If at any point you believe the information we process on you is incorrect, incomplete or out of date then please let us know and we will make sure that your data is corrected.

If you wish to raise a complaint on how we have handled your personal data, you can  contact our Secretary shown in 2.1.1 and 2.1.2.

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information                                                         Commissioner’s Office (ICO) full contact details for which can be found at                                                                https://ico.org.uk/gloal/contact-us/

  1. How we will use information about you

                   We will only use your personal information when the law allows us to.  Most commonly,  we will use your personal information in the following circumstances:

a).  Where we need to perform the contract we have entered into with you.

b).  Where we need to comply with a legal obligation.

c).  Where it is neccessary for our legitimate interests (or those of a third party) and  your interests and fundamental rights do not override those interests.

We may also use your personal information in the following situations, which are likely to be rare:

d).  Where we need to protect your interests (or someone else’s interests).

e).  Where it is needed in the public interest (or for official purposes).

6.1             We will generally process your personal data for contractual necessity in providing  membership services and events.  We may also use personal information for additional  relevant                and related purposes where you might reasonably expect us to do so, where the benefits of doing so are not outweighed by your own interests or fundamental  rights or freedoms.  The law calls the “Legitimate Interests” condition for processing.  This may include:

To maintain our records and other administrative purposes, including updating your details and preferences.

To assist with queries, complaints and dispute resolution;

Communications related to membership and invitations to participate in canine market research or canine health studies.

Upholding our Club constitution and taking action in cases where there is a breach of  the Club rules or Code of Ethics.

6.2             We will ask for your direct consent IF we intend to use your personal data for marketing  purposes.  Where our processing of personal data is based on your having given consent, you have the right as a data subject to withdraw that consent at any time.  If              you wish to invoke this right, please notify the Secretary using the contact details set  out in Section 2 above.

6.3             You have the right to lodge a complaint with a supervisory authority.  In the United Kingdom, the supervisory authority is the Office of the Information Commissioners, full  contact details for which can be found at https://ico.org.uk/gloval/contact-us/

  1. Recipients of Data

7.1             We may use service providers to help us provide you with our services.  Personal data  may be transferred to such service provider, who act for or on our behalf, for further                              processing in accordance with the purpose(s) for which the data were originally  collected or may otherwise be lawfully processed.

7.2             Such third parties have contracted with us as data processors under the requirements in  the GDPR.  They are contractually bound to only use personal data for the agreed                  purpose(s).  Relevant persons working for these third parties will have access to your personal data under the terms of the data processor contract, but only to the extent  necessary to perform their services for us.

7.3             These data processors agree to implement reasonable contractual and technical protections, to keep your data confidential, not sell your personal data to third parties   and to              not disclose your personal data to third parties except as may be required by law, as permitted by us or as stated in this Privacy Policy.

7.4             In appropriate circumstances we may disclose data to authorised bodies as required by law.

  1. Visitors to Lune Valley Dog Training Club website – Cookie Policy

8.1             We do not use cookies on our website.

  1. Contact details

9.1             Please contact the Secretary shown in 2.1.1 and 2.1.2           

ANNEX

This Annex sets out Lune Valley Dog Training Club’s processing of personal data relating to members, perspective members, judges, ring stewards and competitors/exhibitors.

      Where do we obtain your personal data from?

      Most of the above personal data is received direct from you the members, judges, stewards, competitor/exhibitor.  However, information may be received from third parties for example             show processors such as Showtime On-line.

What personal data do we process for members?

  • Name
  • Address
  • Telephone number
  • Email address
  • Dog details
  • Emergency contact details

Why do we process your personal data and what is the lawful basis?

   

purpose Lawful basis
Provision of membership services including administration and transactional Communications relating to membership

Upholding the Club/Society Rules and Code of Ethics

Compliance with kennel Club Rules and Regulations

Contacting you by email to provide related information and information/marketing communications

Contacting you regarding club events/meetings/updates and relevant information.

Publication in show documentation and 3rd party websites in relation to shows (for Committee Members, Show Secretary and Show Manager)

 Contractual Necessity

Contractual Necessity

Contractual Necessity

Consent

Consent

Consent

 

What personal data do we process for judges, ring stewards?

  • Name
  • Address
  • Telephone number
  • Email address

Why do we process your personal data and what is the lawful basis?

purpose Lawful basis
Administration and transactional communications relating to judging and steward appointments.

Compliance with Kennel Club Rules and Regulations (including sharing relevant required information)

Publication of judges and ring stewards names in the show/event schedules

Upholding the Club/Society Rules and Code of Ethics

 Contractual Necessity

Contractual Necessity

Consent

Contractual Necessity

 

      What personal data do we process for competitors/exhibitors?

  • Name
  • Address
  • Telephone number
  • Email address
  • Dog details

 

      Why do we process your personal data and what is the lawful basis?

 

purpose Lawful basis
Administration and transactional communications for exhibitors/competitors entering our events

Provision of services relating to our events

Upholding the Club/Society Rules and Code of Ethics

Compliance with Kennel Club Rules and Regulations

 

 Contractual Necessity

Contractual Necessity

Contractual Necessity

Contractual Necessity

 

      We also process personal data for the Club/Society’s legitimate interests as we have outlined in  the main Privacy Notice in paragraph 6.  Please be assured that we will always take account of      your personal data rights in doing so.

How long do we hold your personal data for?

Personal data will be retained in accordance with statutory requirements and the Kennel Club  requirements and as specified in the Kennel Club Rules and Regulations.

Are you obliged to provide us with your personal data?

You are not obliged to provide the personal data in question.  However, if you do not provide the personal data, we will be unable to perform any contract we have with you for the provision of      membership or event services.

Recipients of your personal data

We disclose information to the following outsourced data processors, in line with section 6 of our main privacy policy, for the purposes of show administration.

Showtime on-line

Kennel Club records

The Kennel Club will hold the personal data of officers of the Club as a part of the implementation  of Kennel Club Rules and Regulations.

We provide the kennel Club with details of Lune Valley Dog Training Club’s officers and  competitors who qualify for Kennel Club events in order to meet requirements in the Kennel Club   Rules and Regulations.

Do we use your data for any automated decision making?

We do not use your data for automated decision making

Any financial data arising from a transactional process will be held securely by Lune Valley Dog        Training Club in accordance and compliance with all statutory, HMRC and Financial Authority requirements.